See your whole care service at a glance.
CareScot turns rotas, medication records, incidents and compliance into the numbers your managers actually need — then gives them the tools to act on them, from the same screen.
Every record is organisation-scoped, audit-logged, and encrypted where it's sensitive — by default, not as an upgrade.
Welcome back, Jordan
Sunnyside Home Care — CareScot Management System
Active clients
128
+6 this month
Compliance readiness
96%
+4 pts this quarter
Open incidents
0
No open incidents
Clients
128 active clients
Staff
2 certifications expiring soon
Medication
No open errors
Visits completed — this week
Every record is organisation-scoped, so no service ever sees another's clients or staff.
Sensitive fields — National Insurance numbers, pay rates — are encrypted before they reach the database.
Two-factor sign-in and a full audit log come as standard for every user.
The numbers your managers check every morning
CareScot's dashboard isn't a report you request — it's the first thing you see, updated as the week happens.
Compliance readiness score
Rolling score across policies, training renewals, and audits — last 6 months
Staff training status
80 staff across induction, mandatory, and role-specific training
Everything in one management system
Four groups of records, built around how a Scottish home care service actually runs — not a generic form builder bent into shape.
Care delivery
- Clients
- Personal plans, risk assessments, consent records, reviews, and healthcare contacts for every service user.
- Rota & visits
- Staff availability, visit scheduling, and assignments — with a My Schedule view for the people actually doing the visits.
- Medication
- Electronic MAR, administration records with a void trail, error logging, and medication audits.
Workforce
- Staff files
- PVG checks, registrations, references, health declarations and inductions, with training renewal tracking.
- Supervision
- Supervision, appraisals, disciplinary and absence records, right through to leavers.
- Equipment & tasks
- Issued equipment and day-to-day task logs tied to each staff member.
Compliance & governance
- Incidents & safeguarding
- Logging and escalation for incidents and safeguarding concerns, linked where the two overlap.
- Inspections & audits
- Care Inspectorate notifications and inspections, policies, quality audits, and equipment checks.
- Complaints & surveys
- Complaints, compliments, satisfaction surveys, and the annual return, all in one place.
Finance
- Funders & rates
- Funders, rate cards, mileage rates, and care packages, kept consistent across every invoice.
- Invoicing
- Billable visits, invoices, and credit notes drawn straight from the care actually delivered.
- Reporting
- A live dashboard of what needs attention, plus reports you can hand to a manager or inspector.
From set-up to inspection-ready
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1
Set up your organisation
Add your Care Inspectorate registration details and invite your team with the right role for each person.
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2
Bring in clients and staff
Add service users and staff directly, or import existing records so you're not starting from a blank file.
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3
Run the week
Rota visits, record medication, log incidents, and keep plans current as care happens — not at month end.
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4
Watch the dashboard
Renewals, audits, and returns are tracked in the background, and flagged before they're overdue.
See CareScot on your own service's data.
We'll walk through the dashboard, rota, medication, and compliance using a setup that matches how your service actually runs.
Book a demo